Title: Human Resource Officer job at Tracknav SMC Limited
Human Resource Officer
2025-07-03T08:59:46+00:00
Tracknav SMC Limited
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FULL_TIME
Central, Kampala– Salaama Yard
Kampala
00256
Uganda
Information Technology
Human Resources
2025-08-02T17:00:00+00:00
Uganda
8
Department: Administration
Section/Unit: Human Resource Management.
Reports to: Country Manager
Job Purpose
Responsible for Personnel management, facilitation and general staff wellness.
Main Responsibilities of the Job
• Recruitment-Draft and share Internal Job adverts when there is need to recruit and fill a position, ensure smooth onboarding of New staff.
• Develop and Training Calendar for areas identified at the Appraisal level, for both internal and External Training, develop a schedule of Training for approval, track and ensure all the Trainings are conducted and ticked off.
• ESG Reporting-Ensure to report any incidences with the ESG Department within the required threshold of 72hours.i.e. accidents, attack on staff by clients, general accidents while at work.
• Check to ensure that all Staff have Complete files both in soft and in hard copies as per the tabulated requirements.
• Follow up with the Medical Provider through Viva on preparing wellness programs for staff.
• Do reference checks for all new Placements and ensure this are all received before Offer is sent to the relevant selected individual.
• Preparation of Employment Contracts for staff and ensuring they are fully signed and copies maintained in the personnel files, ensure all relevant documents are all provided.
• Ensure and push to ensure all staff have read the Staff handbook and signed off in their portal, send reminders frequently.
• Track End of Probation/ Contracts Dates for all Contracts and share the assessment report with respective HODs for advice.
• Ensure that Once performance appraisal is done individual agreed scores are signed off and file appropriately.
• Check to always ensure that all staff files are updo date and kept in confidentiality.
• Assess Staff participation on the PLA Training Platform and ensure to remind all to take part, ensure onboarding communication of new staff, also help in coming up with topics/areas Training is required.
• Manage office cleanliness to ensure its well cleaned and aired all the time.
• Ensure Employee card in Dynamics HR admin system is fully filled and up to date.
• Work with the HR Team in coming up with the Corporate Social Responsibility programs to be undertaken and make sure this is executed as required.
• Ensure All Staff are compliant with the Code of Conduct.
• Send regret emails to candidates who did not pass interview for the specific positions applied.
• Any other duty as assigned by immediate supervisor.
Academic and Professional Requirements
• Bachelor’s in Human Resource Management.
• HR Professional Certification is an added advantage.
• 2-3 years of work Experience in HR management.
Skills and Competencies
• Excellent problem-solving skills.
• Have excellent analytical skills.
• Have good report writing/computer skills.
• Excellent communication skills, interpersonal/customer handling skills.
• High level of confidentiality.
• Extremely resourceful.
• Strong understanding of formal project management methodologies.
Main Responsibilities of the Job • Recruitment-Draft and share Internal Job adverts when there is need to recruit and fill a position, ensure smooth onboarding of New staff. • Develop and Training Calendar for areas identified at the Appraisal level, for both internal and External Training, develop a schedule of Training for approval, track and ensure all the Trainings are conducted and ticked off. • ESG Reporting-Ensure to report any incidences with the ESG Department within the required threshold of 72hours.i.e. accidents, attack on staff by clients, general accidents while at work. • Check to ensure that all Staff have Complete files both in soft and in hard copies as per the tabulated requirements. • Follow up with the Medical Provider through Viva on preparing wellness programs for staff. • Do reference checks for all new Placements and ensure this are all received before Offer is sent to the relevant selected individual. • Preparation of Employment Contracts for staff and ensuring they are fully signed and copies maintained in the personnel files, ensure all relevant documents are all provided. • Ensure and push to ensure all staff have read the Staff handbook and signed off in their portal, send reminders frequently. • Track End of Probation/ Contracts Dates for all Contracts and share the assessment report with respective HODs for advice. • Ensure that Once performance appraisal is done individual agreed scores are signed off and file appropriately. • Check to always ensure that all staff files are updo date and kept in confidentiality. • Assess Staff participation on the PLA Training Platform and ensure to remind all to take part, ensure onboarding communication of new staff, also help in coming up with topics/areas Training is required. • Manage office cleanliness to ensure its well cleaned and aired all the time. • Ensure Employee card in Dynamics HR admin system is fully filled and up to date. • Work with the HR Team in coming up with the Corporate Social Responsibility programs to be undertaken and make sure this is executed as required. • Ensure All Staff are compliant with the Code of Conduct. • Send regret emails to candidates who did not pass interview for the specific positions applied. • Any other duty as assigned by immediate supervisor.
Skills and Competencies • Excellent problem-solving skills. • Have excellent analytical skills. • Have good report writing/computer skills. • Excellent communication skills, interpersonal/customer handling skills. • High level of confidentiality. • Extremely resourceful. • Strong understanding of formal project management methodologies.
Academic and Professional Requirements • Bachelor’s in Human Resource Management. • HR Professional Certification is an added advantage. • 2-3 years of work Experience in HR management.
JOB-6866468246e31
Vacancy title:
Human Resource Officer
[Type: FULL_TIME, Industry: Information Technology, Category: Human Resources]
Jobs at:
Tracknav SMC Limited
Deadline of this Job:
Saturday, August 2 2025
Duty Station:
Central, Kampala– Salaama Yard | Kampala | Uganda
Summary
Date Posted: Thursday, July 3 2025, Base Salary: Not Disclosed
JOB DETAILS:
Department: Administration
Section/Unit: Human Resource Management.
Reports to: Country Manager
Job Purpose
Responsible for Personnel management, facilitation and general staff wellness.
Main Responsibilities of the Job
• Recruitment-Draft and share Internal Job adverts when there is need to recruit and fill a position, ensure smooth onboarding of New staff.
• Develop and Training Calendar for areas identified at the Appraisal level, for both internal and External Training, develop a schedule of Training for approval, track and ensure all the Trainings are conducted and ticked off.
• ESG Reporting-Ensure to report any incidences with the ESG Department within the required threshold of 72hours.i.e. accidents, attack on staff by clients, general accidents while at work.
• Check to ensure that all Staff have Complete files both in soft and in hard copies as per the tabulated requirements.
• Follow up with the Medical Provider through Viva on preparing wellness programs for staff.
• Do reference checks for all new Placements and ensure this are all received before Offer is sent to the relevant selected individual.
• Preparation of Employment Contracts for staff and ensuring they are fully signed and copies maintained in the personnel files, ensure all relevant documents are all provided.
• Ensure and push to ensure all staff have read the Staff handbook and signed off in their portal, send reminders frequently.
• Track End of Probation/ Contracts Dates for all Contracts and share the assessment report with respective HODs for advice.
• Ensure that Once performance appraisal is done individual agreed scores are signed off and file appropriately.
• Check to always ensure that all staff files are updo date and kept in confidentiality.
• Assess Staff participation on the PLA Training Platform and ensure to remind all to take part, ensure onboarding communication of new staff, also help in coming up with topics/areas Training is required.
• Manage office cleanliness to ensure its well cleaned and aired all the time.
• Ensure Employee card in Dynamics HR admin system is fully filled and up to date.
• Work with the HR Team in coming up with the Corporate Social Responsibility programs to be undertaken and make sure this is executed as required.
• Ensure All Staff are compliant with the Code of Conduct.
• Send regret emails to candidates who did not pass interview for the specific positions applied.
• Any other duty as assigned by immediate supervisor.
Academic and Professional Requirements
• Bachelor’s in Human Resource Management.
• HR Professional Certification is an added advantage.
• 2-3 years of work Experience in HR management.
Skills and Competencies
• Excellent problem-solving skills.
• Have excellent analytical skills.
• Have good report writing/computer skills.
• Excellent communication skills, interpersonal/customer handling skills.
• High level of confidentiality.
• Extremely resourceful.
• Strong understanding of formal project management methodologies.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure:
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Eezy Group does not and shall not discriminate on the basis of race, color, religion(creed), gender, gender expression, age, national origin (ancestry), disability, marital status or sexual orientation in any of its activities or operations. These activities include, are not limited to, hiring and firing of staff, selection of volunteers and vendors and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors and. vendors
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